ConJosÈ 60th World Science Fiction Convention |
Income and Expense Statement Summary [1] |
July 1999 through June 2003 | ||||||
All amounts US$ | ||||||
Income | Notes | % of Income | ||||
Memberships | $710,319 | 72% | ||||
Art Show | $144,972 | 15% | ||||
Dealers Room | $61,393 | 6% | ||||
Pass-Along Funds Received | $27,040 | 3% | ||||
Sales to Members | $7,436 | 1% | ||||
Advertising Sales | $6,300 | 1% | ||||
Grants & Donations | $5,934 | 1% | ||||
Miscellaneous | $16,771 | 2% | ||||
Total Income | $980,165 | 100% | ||||
Expenses | ||||||
Facilities Division | ||||||
Convention Center Rental | $111,000 | |||||
Decorator | $138,305 | |||||
Other | $52,935 | $302,241 | 31% | |||
Exhibits Division | ||||||
Art Show | $134,371 | |||||
Dealers Room | $6,645 | |||||
Exhibits | $8,656 | $149,671 | 15% | |||
Publications Division | ||||||
Pre-Convention Publications | $35,830 | |||||
At-Convention Publications | $55,618 | |||||
Other | $2,066 | $93,514 | 10% | |||
Support Services Division | ||||||
Technical Equip/Svcs | $30,054 | |||||
Office Expenses | $33,226 | |||||
Treasury | $16,702 | |||||
Other | $17,243 | $97,225 | 10% | |||
Member Services Division | ||||||
Registration | $23,135 | |||||
Childcare | $12,890 | |||||
Other | $28,381 | $41,270 | 4% | |||
Hospitality Division | ||||||
Con Suite/Fan Lounge | $22,546 | |||||
Hugo Nominee Party 2001 | $5,096 | |||||
Other | $8,803 | $36,445 | 4% | |||
Programming Division | ||||||
Guest of Honor Expenses | $16,087 | |||||
Green Room | $5,307 | |||||
Other | $10,351 | $31,745 | 3% | |||
Fairy Godfather Division | ||||||
Hugo Awards | $10,686 | |||||
Tours, Transit Passes | $4,210 | |||||
Other | $3,505 | $18,401 | 2% | |||
Events Division | ||||||
Masquerade | $4,067 | |||||
Hugo Awards Ceremony | $4,333 | |||||
Other | $2,090 | $10,491 | 1% | |||
Chair Division | ||||||
Miscellaneous | $8,370 | $8,370 | 1% | |||
Total Expense | $789,372 | 81% | ||||
Net Ordinary Income | $190,792 | 19% | ||||
Other Income/Expense | ||||||
Interest Earned | $7,125 | |||||
Gain (Loss) on Currency Exchange | ($10,461) | |||||
Net Other Income (Expense) | ($3,336) | |||||
Net Income Before Reimbursements | $187,456 | 19% | ||||
Membership Reimbursements | $96,653 | 10% | ||||
Net Income Before Pass-Along Funds | $90,803 | 9% | ||||
Pass-Along Funds Paid | $30,000 | 3% | ||||
Net Income as of June 30, 2003 | $60,803 | 6% | ||||
ConJosÈ 60th World Science Fiction Convention |
Balance Sheet |
June 30, 2003 | |||||
All amounts US$ unless noted | |||||
Assets | |||||
Current Assets | |||||
USA Checking | $5,591 | ||||
Money Market Account | $47,318 | ||||
Canadian Agent Account | CA$ 7,508 | $5,576 | |||
Euro Agent Account | EU€ 945 | $1,081 | |||
UK Agent Account | GB£ 268 | $443 | |||
Bulk Mail Account | $3 | $60,011 | |||
Fixed Assets | |||||
Computer Equipment | $550 | ||||
Mailbox Key | $2 | ||||
Office Equipment | $240 | $792 | |||
Total Assets | $60,803 | ||||
Liabilities & Equity | |||||
Total Equity | $60,803 | ||||
Total Liabilities & Equity | $60,803 | ||||
[1]
Income & Expense Summary:
For a full, much longer version of this statement, contact ConJosé
at controller@conjose.org
or write to PO Box 61363, Sunnyvale CA 94088-1363.
[2]
Miscellaneous:
Comp room resale, ice sales, Scooter rental, Masquerade, tour tickets
and transit passes, writers workshop, childcare fees, video arcade royalty
[3]
Facilities Division Other:
Security, Telephones, First Aid, Traffic Control, gratuitiies, Civic
Auditorium and Hotel meeting space rental.
[4]
Art Show:
Includes payments to artists.
[5]
Publications Other:
Press Room, miscellanous publication administration.
[6]
Support Services Other:
Pre-con promotional parties, Staff Lounge, Volunteers. Logistics, Internet
Lounge, IT Expenses.
[7]
Member Services Other:
Scooter rental, refunds, returns, sales to members, film program equipment.
[8]
Hospitality Division Other:
FanSpace, additional catering, post-con thank-you parties.
[9]
Programming Other:
Children's programming equipment, specific room fees, IATSE fees, Dances
sound and lighting, Writers' Workshop.
[10]
Hugo Awards:
Includes cost of manufacturing trophies, bases, nominee pins, and shipping
trophies to recipients not present; also includes cost of mailing to
members of MilPhil advising them of their right to nominate for 2002
Hugo Awards and mailing of 2003 Nominating Ballot to ConJosé
members.
[11]
Fairy Godfather Other:
Site Selection ballot printing, Business Meeting additional microphones,
Mark Protection Committee donation.
[12]
Events Division:
Technical and Facilities Costs are in other divisions.
[13]
Hugo Awards Ceremony:
Includes cost of pre-ceremony reception.
[14]
Events Other:
Opening/Closing Cermonies, stage signage, sign language interpreters,
Patrick Stewart appearance additional expenses.
[15]
Chair Division Other:
ASCAP/BMI licenses, conference calls, donation refund, chair telephone
expenses, at-con division meetings.
[16]
Membership Reimbursements:
Additional reimbursements were paid after June 30, 2003. If you think
you were entitled to reimbursement and have not received it, contact
ConJosé at the address in Note 1.
[17]
Pass-Along Funds Paid:
ConJosé still has remaining convention-related expenses not reflected
on this statement. Note that this statement reflects the committee's
status as of the end of our most-recent fiscal year, June 30, 2003,
and we have incurred additional expenses since that time. We anticipate
additional pass-along funds payments of approximately $3,000 to each
of our three successors.
[18]
Net Income:
This figure is the anticipated starting figure for ConJosé's
report to the
2004 WSFS Business Meeting.